Cash Drawer Movements

The cash drawer (also: till) holds the cash of a POS system. Its content changes in two ways:

• in a sale, when the customer pays in cash and, if necessary, gets change back,
• without a sale, when cash is put into or taken out of the drawer, for example when cash is taken to the bank or the safe, the owner takes out or puts in money, or a float is placed in the drawer at the start of the day.

The fiskaltrust.Middleware records both, so that every change of the cash in the drawer can be traced. A cash movement without a sale is not recorded as a sale with a negative price: the POS system sends a payment transfer receipt with a charge item of the type of service A Cash transfer, which marks the money as moved, not sold.

This page describes how the POS system records cash drawer movements in the data model. Which purposes of a cash movement a market distinguishes, and how they are reported to the authorities, is market specific; see Market-specific considerations.

Overview

Business case	ftReceiptCase	Charge item	Pay item
Cash movement without a sale, for example cash to the bank or from the owner	0002 Payment transfer	Type of service A Cash transfer, not taxable: 0xCCCC_2000_0000_00A8	Payment type 01 Cash, same amount
Transfer between drawer and vault with pay items only	0002 Payment transfer	none	Payment type 01 Cash and payment type 0C Transfer to cashbook/vault/owner/employee, with opposite signs
Change in a sale	0001 Point-of-sale receipt	The items sold	Payment type 01 Cash for the money received, and payment type 01 Cash with the flag IsChange for the change
Reversing a cash movement	0002 Payment transfer with the flag IsVoid	As in the original, inverted, with the flag IsVoid	As in the original, inverted, with the flag IsVoid

Table 1. Cash drawer movements and how they are recorded.

The values are described in the Reference Tables: ftReceiptCase 0002 in txcc - ReceiptCase, the type of service A in S - Type of Service, and the payment types and flags in Type of Payment: ftPayItemCase. In the examples on this page, CCCC stands for the country code of the queue.

Sign of the amount

The sign of the amount describes the direction of the movement, seen from the cash drawer:

• a positive amount means cash goes into the drawer,
• a negative amount means cash goes out of the drawer.

The charge item and the cash pay item of a cash movement carry the same sign and the same amount, so that the receipt is balanced, as every receipt must be.

Recording a cash movement without a sale

The POS system sends every cash movement as its own receipt with:

• the ftReceiptCase 0xCCCC_2000_0000_0002 (payment transfer),
• one charge item with the type of service A Cash transfer and the VAT rate 8 Not taxable, i.e. ftChargeItemCase 0xCCCC_2000_0000_00A8, a Quantity of 1, a VATRate of 0, and a Description that explains the movement,
• a positive Amount for cash going into the drawer, or a negative Amount for cash going out of the drawer,
• one pay item with the payment type 01 Cash, i.e. ftPayItemCase 0xCCCC_2000_0000_0001, with the same amount.

The charge item does not create turnover: a cash transfer is not taxable, it only moves money.

Markets can specify the purpose of the movement with local flags in the lll part of ftChargeItemCase, for example whether the cash goes to the bank or to the owner. Without local flags, the movement is a generic cash deposit or cash payout. See Market-specific considerations.

Examples

The examples are taken from the business cases SignRequestReceipt_CashMovements and SignRequestReceipt_DrawerMoneyManagement.

The cashier puts 500.00 from the safe into the drawer:

Line	Quantity	Amount	Case
Cash transfer (charge item)	1	500.00	0xCCCC_2000_0000_00A8
Cash (pay item)		500.00	0xCCCC_2000_0000_0001

Table 2. Cash put into the drawer, with ftReceiptCase 0xCCCC_2000_0000_0002.

The cashier takes 100.00 out of the drawer:

Line	Quantity	Amount	Case
Cash transfer (charge item)	1	-100.00	0xCCCC_2000_0000_00A8
Cash (pay item)		-100.00	0xCCCC_2000_0000_0001

Table 3. Cash taken out of the drawer, with ftReceiptCase 0xCCCC_2000_0000_0002.

Transfer between drawer and vault with pay items only

A transfer between the drawer and the vault can also be recorded without a charge item, as two pay items with opposite signs:

• one pay item with the payment type 01 Cash, whose sign describes the direction from the point of view of the drawer, as above,
• one pay item with the payment type 0C Transfer to cashbook/vault/owner/employee, with the opposite sign: a positive amount increases the vault, a negative amount decreases it.

The pay items cancel each other out, so the receipt is balanced without a charge item. For example, moving 500.00 from the vault to the drawer:

Line	Amount	Case
Transfer (pay item)	-500.00	0xCCCC_2000_0000_000C
Cash (pay item)	500.00	0xCCCC_2000_0000_0001

Table 4. Cash moved from the vault to the drawer with pay items only, with ftReceiptCase 0xCCCC_2000_0000_0002.

Which purpose a market assigns to this variant, and whether it supports it, is market specific. Use the charge item variant if the market distinguishes purposes with local flags.

Change in a sale

When the customer pays more in cash than the receipt total, the POS system records the money received and the change as two cash pay items:

• one pay item with the payment type 01 Cash for the money received,
• one pay item with the payment type 01 Cash and the flag IsChange (0x0000_0000_0020_0000), i.e. ftPayItemCase 0xCCCC_2000_0020_0001, with a negative amount for the change.

Line	Quantity	Amount	Case
Coffee (charge item)	1	4.00	0xCCCC_2000_0000_0013
Cash (pay item)		10.00	0xCCCC_2000_0000_0001
Change (pay item)		-6.00	0xCCCC_2000_0020_0001

Table 5. A sale paid with 10.00 in cash, with 6.00 change.

If the customer pays in a foreign currency and gets change in the national currency, the money received is sent with the flag IsForeignCurrency (0x0000_0000_0010_0000) and the foreign amount in ftPayItemCaseData, and the change with the flag IsChange. The business case SignRequestReceipt_DrawerMoneyManagement contains an example.

Reversing a cash movement

A cash movement is reversed like any other receipt: the POS system sends the payment transfer receipt again with the flag IsVoid, references the original receipt in cbPreviousReceiptReference, and inverts the amounts of the charge item and the pay item, marking them with the flag IsVoid. For more information, see Refunds and Voids. Markets can define other rules for the amounts of a void; see Market-specific considerations.

Market-specific considerations

The model on this page is the interface default. Markets add constraints, depending on what the national format and the fiscal device or service can represent. Before implementing, consult the market pages for:

• which purposes of a cash movement the market distinguishes, and which local flags lll it defines for them,
• whether a purpose is only allowed in one direction, for example only out of the drawer,
• whether a cash payout that contains VAT, for example a purchase paid from the drawer, may use a VAT rate other than 8 Not taxable,
• which purpose the market assigns to the transfer with pay items only,
• how the amounts of a void are sent,
• how the movements are reported, for example in a national export format.

For the market rules, see:

• Germany: Cash Drawer Movements (Kassenlade)

Related pages

• Refunds and Voids
• Reference Tables: ftReceiptCase, ftChargeItemCase and ftPayItemCase values and flags
• Data Structures: ChargeItem and PayItem